Email Security: Safeguarding Your Digital Communications

Email, or electronic mail, is a vital communication tool used for exchanging messages and information between people. However, necessary precautions must be taken when sending and receiving emails to protect your data and system from potential risks.

Key Points for Email Security

1. Use Email Filtering Software:

   • Implement email filtering software to avoid spam, ensuring only messages from authorized users are received.

2. Be Cautious with Attachments:

   • Do not open attachments from unknown senders, as they may contain viruses.
   • Scan all downloaded attachments with updated antivirus software before saving them on your system.

3. Avoid Sending Executable Code:

   • Refrain from sending attachments that contain executable code such as .EXE files, ZIPPED files, or Word documents with macros.

4. Use Rich Text Format (RTF):

   • Instead of the standard .doc format, use Rich Text Format to keep your formatting without including any macros, reducing the risk of spreading viruses.

5. Protect Personal Information:

   • Avoid sending personal information through emails.
   • Do not fill out forms or click on links in emails asking for your personal information.

6. Be Wary of Unidentified Emails:

   • Do not click on emails from unidentified or non-trustworthy users, as this could execute malicious code and spread it into your system.

An email can be a gateway to your digital world. Protect it with the same vigilance as your front door.

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